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Hopkins District Library

January 10th Agenda

As the first meeting of our new District Library, this agenda includes many items that will not normally be on our agendas. Please read this over.

Hopkins District Library Board Meeting

January 10th, 2012 7:00 pm

Oath of Office

Election of Presiding officer

Adoption of Bylaws

Election of Officers (President, Vice-President, Secretary, Treasurer)

Call to Order

Roll Call

New Business 

-          Board approval and authorization to sign: Assignment of Library Contracts, Property Transfer Agreement, Bill of Sale

-          Official setting of meeting dates pursuant to the Michigan Open Meeting Act

-          Discussion and adoption of the updated Policy Manual (including: investment policy, credit card policy, and holidays)

-          Selection and authorization of agreement with financial institution for savings and checking accounts and identify the official signatory for accounts

-          Approval of current worker’s comp. provider (Lighthouse Insurance)

-          Approval of reciprocal borrowing agreements

-          Budget Hearing

-          Adopt budget

-           Hire director and staff

-          Passage of a resolution officially delegating to the director the authority to hire, fire, promote, demote, supervise and discipline the rest of the library staff, pay bills,

-          Decision on payroll

-          Hiring of a library attorney

Treasurer’s Report       *see attached


Public Comment

Director’s Report

Programs        Dec.: Thanks party, decoration making, reindeer hunt, Operation Christmas  Jan.: Cookie decorating, open house, E-reader class, Best Buy e-reader demo, art showing, logo contest, Etsy class (also in Hudsonville), starting Fiber group, talk of starting teen chess club

Publicity          Computer class article (Globe), grant article (Wayland Globe and Allegan Gazette), Open house and fiber group announcements in Globe and Gazette

Meetings, workshops, etc       Summer Reading Club Meeting, Advisory Committee Meeting

Building Issues            none

Budget Issues              Discuss 2012 Millage

Library Closings        Dec. 23-26th and Dec. 31st-Jan. 2nd

Volunteers                  Bylaws and Constitution of our Friends of the Library group in progress, looking for volunteers to sign up

Lakeland, State other library news   none

Patron comments and suggestions     book suggestions


Old Business   None

Public Comment


Next Meeting Tuesday February 14th, 2012, 7:00 PM