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Hopkins District Library

July 9 Minutes

Hopkins District Library Board Meeting Minutes

July 9, 2013

Present: Suzanne Antvelink, Natalie Bazan, Karon Dunifin, Lynn Francis, Mimi Gabriel, Anita Kerber, David Klink, Chris Navis, Barbara Wrobleski


1.       Meeting was called to order at 7:00 PM.

2.       Audit report

·         Katherine Sheldon from Walker, Fluke & Sheldon presented 2012 audit report.

·         Suggested that the board approve budgets at the activity level, which makes us accountable for the entire budget amount as opposed to each line item.

·         Necessary to approve audit.

·         Board reviewed audit and voted unanimously to approve audit.

3.       Roll Call.

4.       Approval of Agenda


5.       Approval of Minutes


6.       Treasurer’s Report

Reviewed report.

Report approved as written.

7.       Correspondence

ALA conference.

8.       Director’s Report

·         Programs

o   Coups-for-troups stopped for summer.

o   Sticks & Strings group meeting 3rd Monday of the month.

o   Book club meeting regularly.

o   In June:

o   Juggler

o   Self defense

o   Worm farm

o   Fairy houses

o   Geocaching

o   S’mores & stories

o   Pet show

o   Necktie snakes

o   Cement cast leaves

o   Story teller

o   For July:

o   Relay For Life craft fair

o   Community story teller

o   Learn to knit/crochet

o   S’mores & stories

o   4-H craft day

o   Old time photos

o   Jewelry making

o   Basket weaving

o   Cookie cutter bird feeders

o   Pinterest party

o   Pizza party finale

o   Fly tying

·         Publicity

o   Up to 130 likes on Facebook.

o   Globe articles.

o   School newsletter.

o   Posters around town.

o   Village of Hopkins new website & Facebook.

·         Meetings, workshops, etc.

o   MLA annual meeting in Lansing in Oct.

o   Township meetings.

o   KDL for advisory meeting.

o   4th of July committee.

o   PPS meeting.

o   ALA 2013 annual conference.

o   Allegan Library Association meeting.

·         Building Issues

o   Replacement door purchased, needs installing.

o   Sign waiting for Postema to fix daylight sensor.

o   New furnace/air units being installed.

·         Budget Issues

o   None.

·         Library Closings

o   None.

·         Volunteers

o   22 people in Friends of the Library group – next meeting unscheduled.

o   Donations of books still arriving.

·         Lakeland, State, other library news

o   none.

·         Patron comments and suggestions

o   Book suggestions.

o   Looking for program ideas (guy programs).

·         Other

o   Reworking the kids area.

o   Digital media lab – main interest in converting VHS to DVD & scanning old pictures and slides.

§  Set-up cost should be less than $400.

§  Board agreed to allow purchase.

§  Service will be free to library patrons and a small charge to those outside our district.

o   Friday nights at the library 6-8 PM (Aug, Sep, Oct, Nov).

o   Scheduling for ACCF classes.

o   Scheduling for self-defense class.

o   Scheduling for hunter’s safety class.

9.       Old Business


10.   New Business

Board approved signing of L-4029 form.

11.   Public comment

Katherine Sheldon commented that there is a lot of activity going on for a small library.

12.   Meeting was adjourned at 7:45 PM.

Next meeting scheduled for Tuesday, August 13th at 7:00 PM.

Respectfully submitted,

Dave Klink