October 9th Minutes
Hopkins District Library Board Meeting Minutes
October 9, 2012
Present: Suzanne Antvelink, Natalie Bazan, Karon Dunifin, Lynn Francis, Mimi Gabriel, Anita Kerber, David Klink, Chris Navis, Barbara Wrobleski
Absent:
1. Meeting was called to order at 7:00 PM.
2. Roll Call.
3. Approval of Agenda
Approved.
4. Approval of Minutes
Reviewed questions from last meeting:
· $3000 payment from Monterey was annual payment for library use for 2012.
· Portion of Hopkins village library millage goes to DDA.
· Halloween candy check will take place at library instead of township hall, most kids show up at library.
· Copy machine being leased.
· Bike rack approved for $1,000 from DDA.
Minutes approved as presented.
5. Treasurer’s Report
Reviewed report.
Report approved as written.
6. Correspondence
None.
7. Public Comment
None.
8. Director’s Report
· Programs
o Sticks & Strings group meeting 3rd Monday of the month.
o Book club meeting regularly.
o Coups for Troops (coupon clippers) meeting regularly.
o Game night 1st Monday of every month.
o Financial Literacy (loans, credit, budgeting & Excel), Excel was well attended, will offer again.
o Garden art & leaf casting (free to district, $10 to others), very good turn-out, will offer again.
o National Organ Donor Registry
o Jewelry making (free to district, $5 to others).
o Halloween candy check, story, cookies & cider.
o Christmas ornament extravaganza (inviting school classes, open to community in evening) – painted plaster ornaments and cookie cutter felted ornaments.
o Glass fused suncatchers part 2 (free for ages 10-18 in our district, $15 to others), all spots filled.
o Cookie swap and Winter Bazaar Dec. 15th (looking for crafters, bakers & sellers).
o Upcoming ideas include: basket weaving, cheese making and winter reading club.
· Publicity
o Up to 68 “likes” on Facebook.
o Globe stories.
o Well known artist will be here Monday, October 15.
o Quarterly newsletter being published.
o Applied for State Library Excellence award.
· Meetings, workshops, etc.
o Michigan Library Association annual conference Nov 7-9.
o Advisory Council Meeting (LLC).
o Allegan Community Library Association meeting in Wayland.
o Arts Alive dinner on Saturday, October 13.
· Building Issues
o Broken door.
o Mole problem.
· Budget Issues
o None.
· Library Closings
o None.
· Volunteers
o 21 people have signed up for the Friends of the Library group. Met Oct. 8th..
o Donations of books still arriving.
o Table at Winter Bazaar.
o Need volunteers to read for evening Winter Story Time Nov. 21, Nov. 28, Dec. 5 & Dec. 12.
· Lakeland, State, other library news
o None.
· Patron comments and suggestions
o Book suggestions.
o Form was made for teachers to suggest books that would be useful or interesting to their students.
o Offer has been made to issue free card to non-resident teachers to encourage use of library.
· Other
o Received $1,000 Wal-Mart grant.
o Circulation up.
o Friends group planning for holiday tree/wreath decoration.
o Still looking for vendors for the Winter Bazaar.
o USF funds – internet service estimates coming in less than expected.
o Reviewed strategic plan.
9. Old Business
None.
10. New Business
· Reviewed library staff evaluations.
o Suzanne made a motion that both Geri & Linda be given $.20 per hour raises, beginning in 2013. Lynn seconded, board approved.
· Presented Director’s evaluation.
o Next level for director to obtain (Level 1) requires four years as full time employee. 36 hours per week qualifies as full time.
o Suzanne made a motion that Natalie’s hours be increased from 32 hours per week, to 36 hours per week. Lynn seconded, board approved.
o Barb made a motion that Natalie be given approximately 3%, or $.50 per hour raise beginning in 2013. Mimi seconded, board approved.
o Made modifications to evaluation form for next year.
11. Public comment
None.
12. Meeting was adjourned at 8:15PM.
Next meeting scheduled for Tuesday, November 13th at 7:00 PM.
Respectfully submitted,
Dave Klink