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Hopkins District Library

January 10th Minutes

In case you missed it the first time or lost the email, stop in here to find out what we were up to!

Hopkins District Library Board Meeting Minutes

January 10, 2012



Present: Suzanne Antvelink, Natalie Bazan, Linda Burton, Anita Kerber, David Klink, Chris Navis


Absent: Mimi Gabriel, Cindy Krumm, Barbara Wrobleski


1.      Meeting was called to order at 7:10 PM


2.      Election of Presiding officer

Linda Burton was elected  as presiding officer


3.      Adoption of previous bylaws

Previous bylaws were approved


4.      Election of Officers

President          Suzanne Antvelink

Vice-President Chris Navis

Secretary          David Klink

Treasurer         Mimi Gabriel


5.      Oath of Office

Officers were sworn in by Sandy Sterns


6.      Roll Call


7.      New Business

·         Board approved: Assignment of Library Contracts, Property Transfer Agreement and Bill of Sale.  Documents were signed and witnessed as required.

·         Set 2nd Tuesday of every month as official meeting date, pursuant to Michigan Open Meeting Act

·         Reviewed updated Policy Manual

o   Credit card policy: changed monthly amount that can be charged without Board approval from $5,000 to $500

o   Added line to include “reimbursement to Library Director shall not exceed $500 without Board approval

o   Discussed policy for annual audit of books

o   Discussed how “Freedom to Read” and “Freedom to View” policy affects Development policy

o   Discussed co-operation between High School and District Library to avoid book duplication

o   Policy Manual was approved as amended

·         Selection and authorization of agreement with financial institution for savings and checking accounts and official signatory for accounts was tabled until a later date

·         Continuation with current worker’s comp. provider, Lighthouse Insurance was approved

·         Reciprocal borrowing agreements were approved

·         Proposed 2012 budget was approved as presented.  Projected revenue was reviewed and ideas for additional grants were discussed

·         Hiring of current Library Director and staff was approved

·         Resolution to officially delegate to the Director, the authority to pay bills and hire, fire, promote, demote, supervise and discipline library staff was approved

·         Discussed need to keep attorney through millage vote.  Plans are to put on August ballot during primary elections


8.      Reviewed and approved Treasurer’s Report as written



9.      Public comment

·         It was suggested that it is a good idea to have a representative from our insurance company come in and present the protections that are available

·         There is currently good cooperation between District Library and High School.  A quarterly meeting may be a good idea that includes other school librarians as well.

10.  Director’s Report

·         Reviewed December programs and highlights

·         Reviewed upcoming programs and events for January

·         Reviewed Library publicity with local newspapers

·         Reviewed meetings and workshops attended

·         Volunteers

o Bylaws and Constitution of our friends of the Library group being developed

o Looking for new volunteers

o Seeking pictures from Hopkins, Monterey and Watson to be used for postcard exchange, please email to Natalie

·         Receiving many comments and suggestions from patrons regarding book selection, etc.

·         Donations have been received beyond necessary amount needed for matching book grant

·         Previous checks and business cards with Hopkins Public Library on them will be used until gone

·         Circulation of library material is up 40% over last year

·         Applied for additional grants including upgrades to library lighting

·         Library of Congress has program for distributing surplus books to libraries.  Requires support of Congressional Representative, Fred Upton.  Currently there has been no response to requests.


11.  Meeting was adjourned at 9:30 PM


Next meeting scheduled for Tuesday, February 14th at 7:00 PM



Respectfully submitted,


Dave Klink