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Hopkins District Library

April 10th Minutes

Hopkins District Library Board Meeting Minutes

April 10, 2012

Present: Suzanne Antvelink, Natalie Bazan, Linda Burton, Karon Dunifin, Mimi Gabriel, David Klink, Chris Navis, Barbara Wrobleski

              Absent: Anita Kerber

1.      Meeting was called to order at 7:00 PM.

2.      Roll Call

3.      Approval of Agenda


4.      Approval of Minutes


5.      Treasurer’s Report

$28,000 CD matured, $20,000 reinvested in new CD, balance of $8,000 put into savings.

Treasurer is busy due to tax season.  March report postponed until next meeting.

6.      Correspondence


7.      Public Comment


8.      Director’s Report

·         Programs

o   Fiber group meeting 3rd Monday of the month, includes knitting, crocheting, felting.

o   Book club meeting regularly.

o   Coupon clippers meeting here.

o   Nutrition group met.

o   Story hour.

o   Starting game night after school program 1st Monday of every month.

o   April Fool’s Day story competition – several submissions.

o   Computer Basics class & Computer Refresher class planned this month.

o   Libri Foundation books are all out.

o   LoC books have arrived, being put out.  Approximately 300 books valued at $8500 received.

o   Library will participate in Arts Alive.

o   First Crop Night later this month.

o   Plant swap and book sale May 12th.

·         Publicity

o   Wayland Town Broadcast (online only) did another story.

o   2 Globe stories.

o   Postings up for game night.

o   Up to 37 “likes” on Facebook.

o   16 members of the “friends” group.

o   Discussed distribution of millage information, $230 for direct mailing to our zip code.  Contacted Village and Township treasurers to request putting in with tax bill, to be sent in July.

·         Meetings, workshops, etc.

o Allegan County Community Foundationmeeting in March about Arts Alive.

o   Lakeland discontinuing internet service as of June 2013.  Estimates are approximately $3,000 - $5,000 to convert our services.  Natalie is applying for a grant to help defer costs.

o   Board meetings attended.

o   MeL database webinars.

·         Building Issues

o   Older AC does not seem to be working.

·         Budget Issues

o   None.

·         Library Closings

o   Good Friday and the following Saturday.

·         Volunteers

o   16+ people have signed up for the Friends of the Library group.  Meeting planned will be May 7th.

o   Donations of books and wool roving for an event later in the year.

o   It was decided not to pursue a Vote Yes Campaign.  Information on millage will be distributed.

·         Lakeland, State, other library news

o   None.

·         Patron comments and suggestions

o   More book suggestions.

o   Few program suggestions.

·         Other

o   Working on completing USF fund applications and getting bids for internet/telecommunications.  Fund could reimburse 60% of monthly phone and internet bill and 60% of installation cost.

o   Thank you notes sent to the LoC and Fred Upton.

o   Still looking for more recipes and logos.

o   Allegan VoTech is making several possible logos.

o   Getting quotes for a $25,000 building repair grant to include replacing both A/C units and furnaces, fix or replace siding, new sign, carpet squares, front lights and computer equipment.

o   Circulation stats continuing to rise.

o   We won a $1500 grant from ACCF for programs for teens.

9.      Old Business


10.  New Business

·         Policy for library warnings vs. watches updated.  Motion to accept new policy made by Chris Navis, seconded by Mimi Gabriel.  Motion carried.

·         Reviewed USF E-rate application for reimbursement of internet/telecommunications installation.  Linda Burton made a motion that the technology plan be accepted as presented, seconded by Barb Wrobleski.  Motion carried.

11.  Public comment


12.  Meeting was adjourned at 8:30PM

Next meeting scheduled for Tuesday, May 8th at 7:00 PM

Respectfully submitted,

Dave Klink