July 12th Minutes

Hopkins District Library Board Meeting

July 12, 2016

Call to Order – Karon Dunifin, President at 7:00 pm.

Roll Call Present: Tom Bailey, Natalie Bazan, Karon Dunifin, Lynn Francis, Mimi Gabriel, Chris Navis, Sandy Morris and Barb Wrobleski

Absent: Traci Rhoades

Approval of Agenda –Chris made a motion, seconded by Tom.

Approval of Minutes –Chris moved to approve the minutes, Barb seconded.

Treasurers Report – Motion by Lynn, to approve the treasurer’s report and seconded by Karon.

Correspondence – none

Audit Report- Our 2015 audit report was presented to us by Walker, Fluke Sheldon, PLC. We were assured that we had a good audit. Our Fund Balance is up and we were asked to keep up the good work.

Public Comment –Library patron addressed the board regarding an incident that he received a phone call. When asked how they got his number, they replied from the Hopkins library. He asked for a response in writing. He was assured that it is not the library’s policy to give out personal information and that it will be looked into. The library staff needs an updated board list and Natalie will also list the board members on our web site.

Director’s Report as follows:

Programs:

Publicity: Up to 625 likes on Facebook, planning additional advertising on Facebook, Allegan County Community Foundation quarterly news is out, advertisement is still up at the Regent Theater, Summer newsletter is available and currently working the Fall/Winter newsletter.

Meetings, workshops, etc: Advisory and Board meeting for LLC, Emerging Leaders meetings, Michigan Leadership Academy.

Building Issues: Waiting on Jim Bala for a date that he can replace the doors. Natalie will purchase them at that time.

Budget Issues: none

Library Closings: Holidays

Volunteers: donated books still coming in, program ideas.

Lakeland, State other library news -

Patron comments and suggestions: Donations for the library and for the library cat, continued book suggestions, dvd suggestions and programming suggestions.

Other – Staff/volunteer appreciation, Michigan Leadership Academy, QSAC Revision committee.

Old Business – Book & Movie bags, Binge boxes

New Business – L-4029 Tom made a motion and Chris seconded that we renew this agreement. Conflict of interest Policy: do we need a policy regarding a person serving on several boards. This will be looked into and presented at our next meeting.

Public Comment – none

Adjournment –Mimi made a motion to adjourn at 7:47 p.m. and Barb seconded.

Next meeting will be Tuesday, August 9, 2016 at 7:00 PM.